Section III: Registration and Finance

Overview

Registration is processed through the CU Anschutz Medical Campus (AMC) Office of the Registrar. Students are responsible for complying with all CU policies, requirements, and deadlines published in the CU Anschutz Catalog, including the academic calendar which includes information regarding registration periods and withdrawal dates.

Registration

All newly admitted baccalaureate students are provided with a Plan of Study during orientation that outlines the courses required. The UCAN (Accelerated BS) and the RN-to-BS* students follow different registration processes that are carefully explained upon matriculation. MS, DNP, Post-Graduate Certificate, and PhD students will receive a plan of study during new student orientation or shortly thereafter.

All students must register on the UCDAccess website. For course schedules, visit the Academic Calendar and Resources pages.

All continuing students who are responsible for self-registering are strongly encouraged to register early during the registration period according to their plan of study. It is important that all students register during the regular registration period to avoid late penalties.

Non-degree students in CU College of Nursing may apply and register for classes during the posted registration period. Non-degree students are only allowed to register for the courses requested and approved through the non-degree application. Students who enroll in un-approved courses will be withdrawn at the student’s expense. Information about available courses by term is available on our non-degree program page.

During course registration at the UCDAccess website, please verify and update your current address and telephone number.

* RN-BS is currently on hold and not accepting any new applications.

Retroactive Enrollment

The registrar will allow a student retroactive enrollment (i.e., enrollment in any course of study, including credit or non-credit, matriculated or non-degree, after the campus drop/add deadline) only with the approval from the respective program Assistant Dean and if the student account is not subject to any holds including financial holds. Late fees will apply.

Independent Study

A student requesting an Independent Study should see the appropriate Assistant Dean of Undergraduate, Masters, or DNP Programs to determine if the student's academic needs can be met by existing nursing courses. The student's pursuit of an Independent Study will be dependent on (a) the student's academic standing, (b) the availability of a sponsoring faculty member, (c) the availability of a clinical site and preceptor, and (d) the completion of appropriate prerequisite coursework. Independent Study is never a replacement for good planning or a student's availability to take a regularly scheduled course.

Students may drop any course up until 11:59 pm Mountain Time during the semester’s designated drop/add period. UCAN courses follow different drop/add deadlines that are listed in the academic calendar. The specific date is clearly identified on the Academic Calendar. The drop/add period for semester courses normally consists of the first ten [10] class days of the academic term during Fall and Spring terms and the first five [5] class days for the Summer term. Course withdrawal during this period does not require the instructor's signature and will not appear on the student's transcript. If the course withdrawal is within the add/drop period students will be issued a full refund for any tuition paid.

Course Withdrawal After Add/Drop Period

Students may not withdraw from a course after 50% of the total number of weeks of the course has lapsed.

For example, in an 8-week course, students may withdraw until 11:59 pm on the last business day of the 4th week of the course. Using this example, after the 4th week of the course has lapsed, students may not withdraw from any course unless extenuating emergent medical or personal circumstances arise which do not allow the student to continue in the course.

After 50% of the total number of weeks of the course has lapsed, and the student needs to withdraw from a course (s) due to extenuating circumstances such as emergent medical or personal situations which do not allow the student to continue in the course, the student must contact course faculty, specialty director and the Assistant Dean of Undergraduate or Graduate Programs with details regarding the emergent situation to request approval for a course withdrawal. A Medical or Personal Leave of Absence or an incomplete may be initiated in these circumstances Medical Leave of Absence Policy and Leave of Absence (LOA).

Unless extenuating emergent circumstances arise requiring an administrative course withdrawal, the student may initiate a course withdrawal from only one course during the duration of their program including the time granted for a Leave of Absence, suspension, probation, or an Individual Program Plan. Course withdrawals due to being a co-requisite course or any concurrently enrolled course containing content applicable to safe patient care do not count against the allotted number of dropped classes.

Students who withdraw from a course will also be required to withdraw from any co-requisite course or any course associated with the course withdrawal that requires the application of content learned in the withdrawn course involving safe patient care practices.

Clinical Failure and Course Withdraw

If a clinical failure (onsite or offsite) is issued at any time during the course, the student cannot withdraw from the course. In this situation, the student will receive an 'F' for the course (See Final Grade Policy.)

Students are responsible for any financial burden incurred as a result of course withdrawal and are advised to seek counsel from the financial aid office.

Course withdrawal may necessitate a Leave of Absence, course resequencing, incomplete, or initiation of an Individual Program Plan resulting in a delay in graduation.

Course withdrawal forms and instructions can be found on the CU Nursing Student Life Policies & Forms page.

University Withdrawal

Students are encouraged to meet with their Office of Admissions and Student Affairs, academic advisor, specialty director, or the respective program assistant dean before initiating withdrawal from the university,

Withdraw forms and instructions are available online through CU Anschutz Student Affairs. When a withdrawal form is processed a notation is recorded on the student’s permanent record. Students who do not officially withdraw will receive an “F” for all coursework regardless of the grade achieved prior to the withdrawal.

Leave of Absence

A Leave of Absence (LOA) may be requested for up to one academic year (12 months) for any student who has experienced an exigent circumstance during their program of study that requires an interruption in their approved, sequenced Plan of Study. Students may request an LOA for military, financial, medical, or personal reasons (See Medical Leave of Absence Policy.) An LOA can be denied based on poor academic performance or poor academic standing. Students who request an LOA must plan to return to the program.

The LOA must be approved by the appropriate Assistant Dean of Undergraduate, Masters, or DNP Programs. On an approved LOA, students will not have access to financial aid, Student Health Insurance, library privileges, lab access, parking access, and/or other CU services. Students may request only one LOA during their academic program. Requests for additional LOAs will be approved on an individual basis by the Assistant Dean of Undergraduate, Masters, or DNP Programs and the Associate Dean of Academic Programs.

Procedure for Undergraduate Programs

LOA forms are available under Student Life, listed as Policies and Forms on the CU Nursing website.

• The LOA Request Form must be submitted to the Assistant Dean of the Undergraduate Program.
  
• It is the student’s responsibility to ensure that they are not registered for any courses during the terms for which a leave has been granted. The student will need to work with the Office of the Registrar to ensure their record is correct prior to starting their LOA.
  
• Undergraduate Students with an approved LOA for greater than six months may be expected to complete a credit-bearing Clinical Progression course prior to re-entry. Following successful completion with a minimum passing grade of “C” (2.0), the student will be placed in the appropriate sequence of courses based on the initial completed coursework and program of study. No other courses at CU Nursing may be taken until the Clinical Progression course is successfully completed. (See Individual Program Plan)

Procedure for Graduate Programs

• The student must submit a completed LOA Request Form to the Graduate Student Advisor in the Office of Admissions and Student Affairs and provide a copy of the completed LOA Request Form to the Assistant Dean of Graduate Programs.
  
• It is the student’s responsibility to ensure that they are not registered for any courses during the terms for which an LOA has been granted. The student will need to work with the Office of the Registrar to ensure their record is correct prior to starting their LOA.
  
• The student must contact the Graduate Student Advisor and appropriate Graduate Specialty Director, DNP faculty mentor, and DNP Program Director and Assistant Dean prior to returning from an approved LOA and prior to enrolling in any coursework. This will allow the Office of the Registrar to adjust and update the student’s record prior to course enrollment.

Military Leave

The CU Nursing Program has students who serve in the US Military, Reserves, and National Guard. CU AMC supports students who are serving the country in this way. Military actions in other parts of the world and weather-related disasters/other crises both in the United States and in other parts of the world may result in the Department of Defense and/or the Governor calling Reserve and National Guard members to active duty.

Federal and state laws require Reserve and National Guard members to comply with orders calling them to active duty. The Anschutz Medical Campus is “military friendly,” committed to providing servicemen and women with a high-quality education catered to each student’s distinct needs. For more information about Veteran and Military services on campus, contact the Office of Veteran and Military Student Services.

Medical Leave of Absence

The Medical Leave of Absence (MLOA) provides students who experience life situations or medical and/or psychological conditions that significantly interfere with academic and personal success with time away from CU Anschutz to focus on their health. A medical leave of absence is intended to provide students with the opportunity to fully attend to their health and wellbeing. CU Anschutz has created a process to support you in navigating the process of taking a Medical Leave of Absence. The full MLOA policy, instructions, and application are available online: cuanschutz.edu/student/support/medical-leave-of-absence.

Tuition and Fees

Students are directed to the CU Anschutz Medical Campus Bursar’s Office for complete and detailed information on tuition and fees, refunds, and penalties. It is the responsibility of the student to be familiar with these policies. The CU Board of Regents reviews and approves tuition and fees each year. The Board of Regents reserves the right to change the fees and tuition at any time.

Fees are itemized on the first billing statement of each term. The CON requires student fees in addition to CU fees. A careful review is completed prior to levying student fees to assure that the fees are necessary and as low as possible.

After the add/drop period full tuition assessed on student accounts for dropped/withdrawn courses or additional enrolled courses are nonrefundable. Policies, procedures, deadlines, and appropriate charges for dropping/adding courses and withdrawing from CU are outlined in the Anschutz Medical Campus (AMC) Course Catalog and on the CU Nursing academic calendar.

In the event of a mid-semester withdrawal, block course(s) paid for, but not started will be automatically refunded at 100% and do not require a tuition appeal submission.

Scholarships

The CU College of Nursing offers scholarships to both new and current students. The level of funding available and the criteria are determined based on funding available and donor criteria. The application process and deadlines are posted online. Students are responsible for ensuring that applications submitted meet the published guidelines. Incomplete applications or incorrectly formatted information can result in a file being considered incomplete and ineligible for review.

The conditions of the scholarship award will be outlined in the award notification and may differ depending on the award received. All recipients will be required to complete the scholarship offer form, agreeing to meet the conditions before funds are disbursed.

For a scholarship to disburse the following criteria must be met:

• Be enrolled in a degree program at the CU College of Nursing. Non-degree and certificate students are not eligible for scholarship consideration.
• Be in good academic and student standing at the time of award and maintain good standing in each term that the scholarship payment is disbursed. This includes maintaining a cumulative GPA of 2.0 for undergraduate students and a 3.0 for graduates.
• Maintain continuous enrollment with at least part-time status. Less than part-time status is acceptable if the status is a part of the standard degree plan.

Scholarships awarded cannot be modified and will be forfeited if the award and maintenance criteria cannot be fulfilled. This includes but is not limited to instances of withdrawal, readmission, deferral, and leave of absence. In the case of severe extenuating circumstances affecting performance or enrollment, a scholarship appeal may be submitted. Scholarship appeal forms must be submitted within ten days of separation from the college. Students requesting scholarship appeal must contact the Office of Admissions and Student Affairs.